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Web (Cloud) Based EHR Software & Systems

The usage of electronic medical records (EMR software) and the use of electronic records (EHR software) have reached a much higher peak during recent years.

These two types of medical software have become the most common practice for each of the healthcare organizations in particular.

Together with the increasing utilization of the said system software, another trendy shift has been recently moving up and into the cloud. 

Health records and medical records solutions that are web-based have increasingly become super well-known for a lot of reasons.

While traditional EHRs that are on-premise are still an essential asset for some of the existing healthcare organizations and facilities, cloud-based software usually offers a lot more flexibility, versatility, and advantage.

And if you’re asking why?

This post will tell you exactly why web-based electronic solutions are the way to go. 


Key Features of Cloud Based EHR Solutions

EHR solutions have been developed and available for quite some time now.

Whether you are looking to upgrade to something better or different, or are a first-timer trying to consider implementing this type of solution, it is an absolute must that you know what key features to look for when searching for an EHR software for your practice.

Just like any other type of software out there, choosing an EHR software can be super time-consuming and confusing at the same time.

Hopefully, this blog post can assist and give you an understanding of whether cloud-based health records are perfect for you or not. 

As you scroll down below, you’ll find some of the most essential requirements and features you need to understand and be aware of in order to make sure you get the perfect web-based EHR software to suit your practice’s needs. 


Accessibility is one of the key advantages that are important to know when choosing a web-based EHR.

As long as you have an internet connection, you can work with and log in no matter the location using this type of EHR software.

This feature is essential for physicians that are away from their medical facility and are needing access to patient medical history.

In the same manner, patient portals also exist to give your patients or clients access to laboratory results, request prescription refills, talk with their practitioners, make arrangements for their payments, have virtual appointments, and a lot more.

EHR software solutions also pose an advantage because they greatly decrease the number of forms that patients need to fill out, they can fill out information online via the portal.

Not only that, in addition to checking on the patient records, they can also be notified of tests, tasks, and appointments that they need to perform or attend to.

This, therefore, gives both the patients and the physicians more convenient access to schedules and information.

To state an example, for instance, say a physician had already left their offices but realizes that they need to send and inform the patient about their prescription orders.

If they have accessible web-based software, they can go to their laptop, tablet, or smartphone and quickly access the software solution wherever they may be, every time.

This is the key advantage for every line of practice, but it’s very essential especially to those healthcare facilities that have multiple branches and have physicians that work at different locations. 


In general, integrating with other software systems is made easy by using EHR solutions.

Hence, EHR software that is web-based can integrate well with other types of systems and applications that you might have.

This is really significant especially if you use standard software used for EHR integration like practice management software.

The smooth flow of data in between systems can’t be replaced.

Hence, it is important to make sure that your EHR solution can cater to it. 

  • Online Invoices and Payments
  • Lab Results
  • Physicians Dashboard
  • Inventory Management
  • Mobile Apps
  • Patient Information
  • Patient Portals
  • Charting and Documentation


The functionality of electronic prescriptions is that it improves and maximizes patient care since it saves a huge amount of time for both the physician and patients.

Physicians can now send new prescriptions to pharmacies a lot faster.

This reduces redundancy and minimizes potential errors.

To state an instance, before the prescription is delivered, you can send and notify pharmacists of any possible drug-to-allergy and/or drug-to-drug interactions that might happen based on the patient’s current medication and diagnosis.

Patients can benefit from this efficiency as well because when they arrive at the designated pharmacy, their prescriptions are already ready to pick up.

EHR software makes patient visits a speedy process, allowing the health system to increase their revenue by increasing the number of patients they can accommodate.

Healthcare professionals spend less time on documenting and charting and more time catering to their patient’s needs.

EHR software, therefore, allows doctors to accommodate a lot of patients daily without having to sacrifice the quality of the care they provide for their patients.

On top of that, if there are issues regarding the patient, you can address and notify them virtually.

Those aspects that don’t necessarily require a visit to the physical office like a scheduled meeting or appointments can also be done using mobile apps or online.

Simple and easy, right?

Now that is efficient!

Intelligent Workflows

If you have a problem with warding off the overflowing crowd, this indispensable solution might be the key to solve that.

With intelligent workflows, you can virtually observe how patients go in and through your online facility.

Everything down to making a schedule for your providers and patients, up to the clinical chartings, is included.

This allows you to take a look at the bigger picture.

Workflows can also be used to identify and analyze the reason why problems such as bottlenecks occur.

Technology such as voice-to-text features has improved by bounds and leaps in the past years.

A lot of healthcare providers and facilities have ceased their reliance on services such as medical transcription because of this sole reason.

  • Claims Management
  • Insurance Verification
  • Patient-Physician Messaging
  • Monitoring for Remote Patients
  • Health Analytics 
  • Alerts and Notifications
  • Revenue Management
  • E-Prescribing
  • Telehealth
  • Dynamic Scheduling


Just like most of the other health care facilities, your facility might keep treating various patients with similar types of conditions.

A lot of the cloud-based EHR software offers many pre-built features such as customizable templates.

These templates are specifically designed for your needs and specialty.

There is less manual entry required because a lot of the information can automatically be accommodated.

Another cool feature about EHRs and EMRs that are web-based is they could adjust and grow to perfectly suit the needs of your healthcare organization.

For a number of independent and/or smaller organizations that are on the verge of growth and are continually rising, expand-ability is the key.

It is essential to ensure that the vendor you pick is capable of being flexible to whatever unique needs your healthcare facility requires.

It is also important to remember that various software often consists of specialized tools and features that impose benefits and advantages for specific genres of practice.

Hence, it is really important to take into account and weigh the options carefully.

EHR software that is top-notch lets you create customized reports according to the demand.

Hence, with just a few hops and clicks of the mouse, EHR software allows doctors to quickly generate reports about their patients regarding anything that needs concern.

This great feature can also be beneficial for medical practitioners since reports are quickly analyzed and easily generated as necessary as possible. 

EHR software that is web-based has the power to cater to all of your increasing needs because it can create versions of it even without adopting a new software solution.

Choosing to purchase a single version of on-premise EHR software is not as expandable and versatile.

Switching into a different type of software every time your needs aren’t met is both costly and also consumes a lot of your energy and effort.

Hence, it is a good choice to select one EHR software that can cater to your needs as you grow your business practice.

  • Integratable Application/Tools
  • Customized Templates
  • Scheduling that is Color-Coded
  • Custom/Individual Health Plans
  • Personal Note-Taking

Installation and Support

Installing conventional EHRs can sometimes be very costly.

In fact, the amount of installation will add up to ten thousand dollars or more.

In contrast to that, you are not required to pay a licensing fee when purchasing web-based EHR solutions and they are also often installed without any additional cost.

Usually, those organizations pay a small amount of monthly fee when they purchase a web-based server as compared to the previous option. 

On-premise software solutions can give you the full authority on data and security management.

However, these software systems will usually require new computer equipment and software every time it updates its systems, typically after a few years. 

As compared to a client-server setting, EHR software that is cloud-based doesn’t require your organization to have its own technical team that is dedicated just for its maintenance alone, saving you a lot of money on minimizing your employees.

In addition to that, cloud-based EHR systems automatically update your software, making it hassle-free.

With that given feature, these software systems are a lot easier to manage than most of the available client-server options.

  • Data Migration
  • Live Demos
  • Phone and Email Support
  • Implementation Services
  • Training or Tutorials 


The stored data of a web-based EHR can’t be completely and easily destroyed as compared to the on-premise options.

While it is undeniable that in the past several years, the safety of a number of cloud-based servers is minimal and average.

But, it is also undeniable that there have been huge and drastic improvements in its data policy and security as the years have gone by.

Traditional systems will always have that risk of their data being destroyed, locked up, or stolen by technocrats until you pay the ransomware fee.

With cloud-based solutions, you can keep a lot of backup storage of your data and files and store them in different locations.

This makes it ultimately difficult for hackers to destroy your data completely.

There’s still some risk when choosing to use a cloud-based solution so there is still if not much, room for improvement. 

In addition to that, those healthcare organizations that use a certified EHR are provided with monetary incentives from the government.

Just for simply meeting the meaningful use standard and for simply implementing a system, these organizations can earn and receive up to ten thousand dollars or more.

These incentives are provided by the government to encourage more healthcare organizations to make sure that essential data regarding the patients (and etc.) is stored securely and safely while using electronic records. 

  • Encrypted Database
  • Electronic signatures
  • Control User Access Levels 
  • HIPAA Compliant
  • Voice Recognition of Identify Verification
  • Direct Messaging that is Secured

Best Web-Based Electronic Medical Record Software

In this next section we are going to review some of the best web-based EMR software on the market to help you narrow down a few good options!


First on the list is an EHR software that is cloud-based called CureMD.

CureMD strives to cater to every need of healthcare systems in all specialties and sizes especially for public health, oncology, dermatology, gynecology, obstetrics, and a lot more!

CureMD contains many features that are very efficient and functional.

Below is the list of some of the many features this software solution has packed up on its sleeve:

  • Autonation
  • Integrated EKG management system
  • E-Prescribing
  • Process and Workflow editor
  • Outcome analysis
  • Interoperability


athenaHealth was developed in 1997.

It primarily serves ambulatory networks and hospitals.

But over time, it has grown and now serves hospitals and practices of various sizes, scopes, and specializations. 

athenaHealth’s clinical efficiency has been their major selling point.

With a huge and expandable network provider, mobile applications, and integrations with other applications, it’s a good choice for practitioners and physicians that want efficiency but not sacrificing their patient care at the same time.

The list below are some of athenaHealth’s top features:

  • Patient Portals
  • Advanced Scheduling
  • Claims and Billing Management
  • Epocrates 
  • Work dashboard


EpicCare is one of the most popular healthcare software for larger hospitals and practices.

Like most of the applications, EpicCare consists of healthcare tools that include features used for charting, document security, and patient portals.

It also contains up-to-date tools such as administrative and telehealth features, revenue management, and many more.

EpicCare’s allows your patients to attend your healthcare session on their phone- that is their main selling point.

This makes it ideal for larger clinics and hospitals because its fully integrated tablet and phone apps give practitioners and physicians the convenience to practice wherever and whenever they may be.


This EHR software serves more than 26,000 practitioners in various genres of specialty.

AdvancedMD has robust mobile applications on tablets and phones, but they could also be easily installed on your desktops.

This software system has more features under its sleeve, not just medical features and EHR alone.

This software also has scheduling, revenue recycle management, practice management, and billing features.

Cerner Ambulatory

Cerner Ambulatory is a cloud-based EMR software that is utilized by practices with a number of specialties.

This web-based software has features like built-in templates, mobile applications, revenue recycle management, patient portals, and many more.

Cerner Ambulatory is one of the more popular EMR solutions and is also considered as a benchmark product for a number of different uses.

Final Thoughts

Whether you are a small-clinic or a large-scale healthcare facility, EHRs are a necessary system that you should definitely take a look at.

Not only will this help in the management and the organization of hundreds and even thousands of records, it will also preserve these records in a safe and secure way.

However, every single EHR out there has its unique strengths and weaknesses.

The best thing to do is to try the ones that you think would fit great with your organization.

Most of these EHRs offer a free trial period with the full system in place.

Remember to do your due diligence.

EHRs are not the future of medical record-keeping, it is the present.

If you still don’t know what EHR to choose, you can always ask a colleague or another organization who has tried it or who has experience with it.

They are the best testimonial.

About the author

Katie Brownley

Health & IT Journalist covering Cybersecurity News, Data Breaches and Security Industry News. Email is open for DM and News Tips are Welcome

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